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The new versions of Keynote, Pages, and Numbers are available for free in the App Store (on iPhone and iPad) and Mac App Store. Tagged with iWork Join the discussion! Apple today updated Pages, Numbers, and Keynote, its iWork apps designed for the Mac, to version 10.0 with a new set of features. The updates add support for iCloud Folder Sharing for. Along the righthand side of the App store there will be a featured selection of FREE apps for download. You will see Pages, Keynote and Numbers in that free section. If you don’t see them in the top 10 click on ‘See All’ on top of the Top Free window. It will open up the whole free apps list and you’ll find them there. Keynote, Pages, and Numbers come free on every new iPhone, iPad, and Mac. Today’s updates are available to download on the App Store and Mac App Store. Apple revolutionized personal technology with the introduction of the Macintosh in 1984. Today, Apple leads the world in innovation with iPhone, iPad, Mac, Apple Watch, and Apple TV.

To collaborate on your iPhone, iPad, or Mac, you'll need an iPhone with iOS 14, an iPad with iPadOS 14, or a Mac with macOS Big Sur or later, and Pages, Numbers, or Keynote 11.2 or later.

To collaborate using Pages, Numbers, or Keynote online at iCloud.com, you'll need Safari 9.1.3 or later or Google Chrome for your Mac. For PC you'll need Google Chrome or Microsoft Edge.

Invite others to collaborate

When you invite people to collaborate on a document, spreadsheet, or presentation, you send an iCloud.com link to them. Up to 100 people can view and edit a shared document at the same time.

The name of the document is included in the URL. If the title or content of the document is confidential, make sure to ask participants not to forward the link to anyone else.

You can also invite others to collaborate on Pages, Numbers, or Keynote documents by sharing a folder in iCloud Drive. When you share a folder, any Pages, Numbers, or Keynote documents in the shared folder automatically become collaborative documents to everyone the folder is shared with.

People you invite can open and view a shared document of any size. If your document is larger than 2 GB and you want those you invite to be able to edit it, use Pages, Numbers, or Keynote for iPhone, iPad, or Mac to reduce the document's size to less than 2 GB before inviting others.

Invite people from iPhone or iPad

1. Sign in to iCloud on your device, then turn on iCloud Drive for Pages, Numbers, and Keynote.
2. With the document open, tap the Collaborate button in the toolbar. If the document is in a shared folder, tap Show Shared Folder in the Collaborate menu to edit the invite list.
3. To set restrictions on who can view, edit, and invite others to collaborate on your document*, tap Share Options, choose options, then tap Share File. By default, people who you invite can edit and can invite others to collaborate on your document.
4. Choose how you want to invite others to collaborate, then send the link.

The Collaborate button appears at the top of your document with a checkmark. This icon also shows how many people have the document open, not including you.

Invite people from your Mac

1. Sign in to iCloud on your device, then turn on iCloud Drive for Pages, Numbers, and Keynote.
2. Open the Pages, Numbers, or Keynote document that you want to share.
   
3. Click the Collaborate button in the toolbar. If the document is in a shared folder, click Show Shared Folder.
4. To set restrictions on who can view, edit, and invite others to collaborate on your document*, tap Share Options, choose options, then tap Share File. By default, people who you invite can edit and can invite others to collaborate on your document.
5. Choose how you want to invite others to collaborate.
6. Click Share, then send the link.

The Collaborate button appears at the top of your document with a checkmark. This icon also shows how many people have the document open, not including you.

Invite people from iCloud.com

1. Sign in to iCloud.com with your Apple ID, then open Pages, Numbers, or Keynote.
2. Open the document that you want to share.
3. Tap or click the Collaborate button in the toolbar. If the document is in a shared folder, click Show Shared Folder.
4. To set restrictions on who can view, edit, and invite others to collaborate on your document*, tap Share Options, choose options, then tap Share File. By default, people who you invite can edit and can invite others to collaborate on your document.
5. Choose how you want to invite others to work on your documents. If you have web-only iCloud access, you must copy the link.
6. Click Share, then send or post the message.

The Collaborate button appears at the top of your document with a checkmark. This icon also shows how many people have the document open, not including you.

Restrict a document

If you restrict your document so that only people you invite can collaborate, they must sign in to iCloud or iCloud.com with their Apple ID.

1. Tap or click the Collaborate button . If the document is in a shared folder, tap or click Show Shared Folder.
2. Choose Share Options, then select any of the following options:
   • If you want only specific participants to access the document, choose 'Only people you invite.' To open the shared document, those participants must sign in to iCloud or iCloud.com with an Apple ID. If they don't have an Apple ID, they can create an Apple ID after you share the document with them.
   • If you want anyone who has the link to the shared document to be able to open it, choose 'Anyone with the link.'
   • If you want anyone who can access the document to be able to edit and print it, choose 'Can make changes.'
   • If you want anyone who can access the document to be able to view and print, but not edit it, choose 'View only.'
   • Deselect 'Anyone can add more people' if you don't want participants to be able to invite others to collaborate.*

You can change Share Options at any time. To change Share Options, click or tap the Collaborate button , then make the changes you want.

Set a password

You can also assign a password to a document so that only those who know the password can open the document:

• On your Mac, choose File > Set Password, enter the password and a hint, then click Set Password.
• On your iPhone or iPad, with the document open, tap the More button , tap Set Password, enter the requested information, then tap Done.
• Online at iCloud.com, click the Tools button , click Set Password, enter the password and a hint, then click Set Password.

If you chose the 'Only people you invite' Share Option, only those with permission to edit can add, change, and delete the document's password. Otherwise, only you can modify the password.

Collaborate on a shared document

You can see the edits that others make in real time, hide or show editing activity, and more.

If you want to see the documents that are shared:

• On your iPhone or iPad, tap Recents or the Recents button in the document manager. Your shared documents appear at the bottom of the screen.
• On iCloud.com, click Shared in the document manager sidebar.

When editing a shared document, you can use all of the features of Pages, Numbers, and Keynote, with some exceptions. In Keynote, you can play a shared presentation online with multiple presenters.

Keynote Page Number

See who's working on the document

To see who's joined the document, tap or click the Collaborate button . If you see a dot next to someone's name in list, it means they have the document open. Tap or click the dot to see where they are editing.

If you want to communicate with other participants, you can add and reply to comments without leaving Pages, Numbers, or Keynote using threaded comments.

Edit while offline

If you're not connected to the internet, you can still edit a shared document. Edits you make offline are saved for at least 30 days and upload to iCloud automatically when you go back online. Other participants will see your changes once your changes have uploaded. You can check the sync status of your document from the document manager on iPhone or iPad, or by choosing View > Show Sync Status on a Mac.

To send a copy of the document with your changes to someone else before your changes are uploaded, tap the More button on iPhone or iPad or click Share on Mac, then choose Send a Copy. If you attach a document from the Files app (on iPhone or iPad) or the Finder (on Mac), your changes won't be included. If someone you're collaborating with deletes an object, Keynote slide, or Numbers sheet you’ve edited offline, those edits won't be in the document when you’re back online and the document syncs with iCloud.

Collaborate on Keynote presentations

In Keynote, you can play a shared slideshow online with multiple presenters.

Any participant can initiate or join a multi-presenter slideshow. To initiate or join a mutli-presenter slideshow on Mac, open the shared presentation, then choose Play > Play Multi-Presenter Slideshow. On iPhone or iPad, tap the More button , then choose Multi-Presenter Slideshow. The person who will present the slides to the audience selects “Start as Host,” and can share their screen with video conferencing software. Other participants who join the multi-presenter slideshow see the presenter's display, and can take control of the slideshow to navigate slides at any time.

You can also use live video in a shared Keynote presentation. Participants can edit live video objects in the presentation and each participant can see live video from their own camera, but can't see live video from other participants. When a participant plays a slideshow on their iPhone, iPad, or Mac, they can show live video from their own device.

In a multi-presenter slideshow that has live video, only the participant that initiated the slideshow as the host can share live video from their own device. When other participants take control of the slideshow, the host's live video still appears in the slideshow.

Stop sharing a document

Open the document, then tap or click the Collaborate button > Stop Sharing, then tap or click OK.

When you stop sharing, the document is removed from iCloud Drive for all participants. If you re-share the document later, the link will remain the same. If you set the document's Share Option to 'Only people you invite,' you will need to re-invite participants.

To stop sharing a document that is inside a shared folder, move the document outside of the shared folder.

Features not supported with collaboration

If you need to use one of these features, stop sharing the document, make your changes, then share the document again. When you stop sharing, the document is removed from iCloud Drive for all participants. If you've restricted the document to 'Only people you invite,' you will need to re-invite everyone after.

These features aren't currently available when you collaborate with other participants:

Pages, Numbers, and Keynote

• Add or edit media files that are larger than 50 MB.¹
• Reduce File Size (File > Reduce File Size).²
• Drag rows and columns between body and header areas in tables.
• Create, delete, or reorder styles.
• Edit with Ruby in Asian languages.
• Create or edit custom cell formats.
• Replace every instance of a font in a document.

Pages

• Adjust footnote settings.
• Insert, cut, copy, paste, delete, duplicate, reorder, or edit sections.
• Adjust EndNote settings.
• Add and edit section layout objects.
• Insert date and time smart fields.
• Convert Word Processing documents to Page Layout documents and vice versa.
• Edit page number settings.
• Add or edit page templates.
• Reapply a page template to a page.

Numbers

• Insert smart fields.
• Copy or paste table styles.
• Transpose tables.

Keynote

• Change slide size.
• Change theme.
• Record a slideshow or play a previously recorded slideshow.
• Add or edit a soundtrack.
• Edit presenter notes while you play a slideshow.
• Clear a soundtrack or delete tracks.
• Clear an existing recording of a slideshow.

Pages, Numbers, and Keynote for iCloud

Some features aren’t currently available when you collaborate from iCloud.com:

• If you track changes in a Pages document, you can view the document and select text, but not edit it.
• If your Pages, Numbers, or Keynote document has any vertical text, you can view an image of the document on iCloud.com, but not edit it.
• Edit objects inside groups.

You can still edit documents containing tracked changes and vertical text in Pages, Numbers, and Keynote on iPhone, iPad, and Mac.

1. On iCloud.com, you can add images up to 10 MB only.

Using Keynote On Mac

2. You can't reduce the size of a shared document, but you can reduce the size of a copy.

If collaboration isn't available

If you use Pages, Numbers, or Keynote and collaboration isn't available, you might need to update your apps on your iPhone, iPad, or Mac. Turn on automatic updates so that your apps always stay up to date. If your device is too old to update your apps, you can still collaborate online at iCloud.com using a Mac or PC.

If you want to send a copy of the document, you can send it without collaborating:

• On Mac, choose Share > Send a Copy.
• On iPhone or iPad, tap then More button , then tap Share.
• On iCloud.com, click the Tools button , then click Send a Copy.

Mac Pages Numbers Keynote Free Download

Learn more

Collaborate in real time on documents stored in Box.

* Pages, Numbers, or Keynote 11.2 or later and iOS 15, iPadOS 15, or macOS Monterey or later is required for participants other than the document owner to be able to invite others to collaborate.

Pages, Numbers and Keynote for Mac share a common code base and can support many of the same elements, like text boxes, shapes, images, tables and more. You can copy and paste elements from one into the other. This can be handy when you wish to include tables or charts from Numbers in a presentation of word processing document. Or, when you want to take a slide from Keynote and use it in a spreadsheet or Pages document.

Check out Copying and Pasting Between Pages, Numbers and Keynote at YouTube for closed captioning and more options.

Video Transcript: So Pages, Numbers, and Keynote have a common history. They were all once part of the iWork app suite but now they are individual apps. However, they still have a lot in common. As a matter of fact they share a large common code base which means you can copy and paste between them. This can be quite handy if you need to move content from one to the other. For instance if you're working on some data in Numbers and you want to show it in a Keynote presentation or put it into a Pages document you can do that just by copying and pasting. So here I have a Keynote presentation opened up in Keynote. This window here is Numbers with a table and a chart. Here I've got a Pages document. For instance, let's say that this Pages document is my written report and I want to show a combination of graphics here in my Keynote presentation. So let me add a new slide here, a blank slide, and I will select these elements. I'll hold the Shift key down and select multiple elements. I'm going to Command C to copy and then I'll go over here to Keynote and I'll Command V to paste. You can see it inserts these elements in there really easily. Of course I'm using a black background here so it's less than ideal since there is black text. But you get the idea. You can see how the shape, the image, and the text even with a frame were included right here just as they were. As a matter of fact a neater thing to do, I'll just Undo there, would be in Pages here to group them together. Then I'll Copy, go over here and Paste, and now it's one group. So now I can actually stretch them as one. Now you can do the opposite. This is a slide I've got in Keynote. I can select these items here and I'll Copy them and I'll go over to a page here in Pages. Now Pages, of course, is two modes. Word Processing mode where there is this continuous flow of text and you can put objects over that or Page Layout mode. Keynote is kind of always in Page Layout mode. Right. So you probably are going to want to only do this to a Pages document where you're using Page Layout mode but you can see it works here. I get the elements here, again I've got the white text here on the white background so it doesn't work quite as well. But I'm able to copy and paste there.Now the same thing can happen with Numbers. So I go into Numbers here and I select this table. Now when you click here you're selecting an individual cell. Click this little circle here and you select the entire table. Command C to copy. I can go into, let's say, Keynote here, blank slide, and paste this in. You can see the table's there. I can do the same thing here in Pages and you can see I get the table. I can do the chart as well. Copy, Paste it in here and there it is. Paste it in here and I've got it in Pages.You can go back and forth between all of these different things. Even going from Pages into Numbers because Numbers has all these layout document things as well. So I'm going to select this group of elements here. I'll paste it in and you can see I get the text box, I get the image, I get the shape and everything here even though this is a spreadsheet document. You wouldn't think you would have those in spreadsheet documents but you do in Numbers because they all really share a common base.Now it doesn't work with everything because, of course, Pages has some very specific word processing things in it. Numbers has very advanced formula calculation stuff and Keynote has things like transitions and things specific to presentations. So trying to use those elements back and forth you're not going to get great results but for pure content, things like text boxes and charts and tables and images and things like that, you can copy and paste between them. So if you have a table in Numbers and you want to show it in a presentation, copy and paste. If you want to put it into a report that you're writing in Pages, copy and paste. If you have some text in Pages that you've written and you want to include that as an explanation in your spreadsheet, copy and paste. So get used to copying and pasting between these three apps and you'll find that there's a lot you can do.